<aside> ⚠️ This policy is mandatory for all employees of Scoot Education and must be followed to ensure accurate record-keeping and compliance with company policies and procedures.

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<aside> 💡 As a best practice, fill out your time card each day that you work and submit it by Friday evening each week.

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<aside> 💡 Timesheets must be submitted by all educators by 5:00pm on Sunday for the week previous.

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Time Entry Policy

Scoot seeks to ensure employees are properly paid for all work performed. Employees must record all time worked, including the time work starts and and ends each day and the start and end time of each meal break. Employees must also record any time worked outside scheduled work hours. Employees may not work beyond their scheduled hours or work from home unless authorized in advance by their consultant. Employees should not report to work prior to their scheduled start time or stay after scheduled stop time without authorization from their consultant.

It is each employee’s responsibility to examine their paycheck and pay stub to ensure they are being properly paid for all work hours and the paycheck and pay stub are accurate. Any employee who believes they are not being properly paid for all work must immediately inform Human Resources.

Working “off the clock” is strictly prohibited. If any manager or supervisor directs you to or suggests that you should perform work while not “on the clock,” you must notify the Human Resources team immediately. Educators may not complete work tasks outside of their scheduled shift (including, but not limited to, lesson planning, grading, parent teacher conferences, school meetings, etc.). If you are asked to do this in a placement at a school or if you find you are not able to complete your duties during your scheduled shift, you must notify Scoot immediately. All time spent working must be reported on the employee’s time record.

If you forget to clock in or out, or if you believe your time has not been accurately or fully recorded, you must notify your consultant immediately so the time can be accurately recorded for payroll purposes. Only your consultant or other member of management is authorized to change an employee's time record, and only to accurately reflect actual work time.

Your obligation to accurately record all hours worked does not relieve you of your obligation to obtain advance approval from your consultant before working overtime or hours beyond your regular work schedule. Educators who work overtime or outside-schedule hours without prior authorization may be subject to disciplinary action, up to and including termination of employment.

Time Entry

Employees must record all hours worked, as follows:

• Enter your actual start and end times, to the minute. Do not round. You will receive a shift schedule for each assignment, including start and end times. While you are expected to work the hours scheduled, you must always enter the actual start and end of all time worked, even if it differs from the schedule received.
• The timesheet must be completed contemporaneously. Any issues in your timesheet, such as incorrect hours or unrecorded time, must be immediately reported to your consultant. Timesheet amendments must be submitted within 5 business days of the shift where the discrepancy took place.
• For California employees, you must immediately report any manager’s or supervisor’s instruction or encouragement to skip, work during, or otherwise not take a required meal or rest period to Human Resources at [email protected]. The Company strictly prohibits retaliation against any employee who reports violations of the Company’s meal and rest period policies.
• If your time recorded differs from your scheduled shift, Scoot will review and may seek more information. Under no circumstances may any employee record another employee’s time.
• Employees must ensure that their time entries are accurate and reflect their actual hours worked. Falsification of timesheets is strictly prohibited and may result in disciplinary action, up to and including termination of employment.
• Employees should not clock in early or clock out past their scheduled shift without prior authorization from their consultant.